Last Updated APRIL 2024

Maximizing Your Break: A School Facility Manager’s Summer Maintenance Checklist

As a facility manager, you are no stranger to the demanding nature of summer maintenance. With rising pressure to ensure optimal conditions, every aspect of cleaning, restoring and preparing a welcoming learning environment matters. While restrooms are on the top of the list to maintain, it can be easy to overlook the critical upkeep of soap, towel and tissue dispenser fixtures. Neglect can lead to time-consuming and reactive fixes down the line, disrupting operations, increasing work-orders and frustrating staff and students alike.

Don’t wait for issues to arise—proactive dispenser servicing can be a fundamental strategy to maximizing efficiency and enhancing the overall cleanliness of your school facilities.

A Helpful Inspection Checklist


Inspection and Evaluation: Regular inspection ensures proper functioning

  • Visual Inspection: Begin by visually inspecting each dispenser for signs of damage, such as cracks, graffiti, dents or loose components
  • Wear and Tear: Pay attention to areas where wear is more likely to occur, such as hinges, doors, windows and levers
  • Key Access Verification: Determine if staff is equipped with the correct key for accessing each dispenser

Functional Testing: Conduct functional tests to ensure fixtures operate smoothly

  • Jam-Free Dispensing: Test each dispenser to verify that it dispenses the product without any issues such as jamming or dispensing irregularities or misfires

Safety and Accessibility: Consider the safety and accessibility of dispensers, especially in high-traffic areas

  • Proper Mounting: Ensure that dispensers are securely attached to the wall or designated mounting surfaces to prevent accidents or unauthorized removal
  • Accessibility: Verify that dispensers are positioned at appropriate heights and locations to accommodate users of all ages and abilities, adhering to accessibility guidelines and traffic patterns 
  • Optimal Product Dispensing: Ensure units are calibrated to avoid dispensing excessive product, which can lead to waste, complaints or slip hazards

Cleaning and Hygiene: Maintaining proper hygiene and sanitation standards is paramount in shared facilities like school restrooms

  • Wipe On, Wipe Off: Use appropriate cleaning solutions and disinfectants to ensure effective sanitation while avoiding damage to dispenser materials

Documentation and Record-Keeping: Maintain detailed records of dispenser maintenance

  • Tracking: Establish a comprehensive maintenance log to help inform future planning and budgeting decisions
  • What to Include: Inspection dates, repairs, replacement schedules and product usage patterns

Replacement Considerations: Determine whether any dispensers require replacement due to irreparable damage or functional deficiencies

  • Invest in Quality: Durable and reliable dispenser models and consumables can help mitigate future maintenance challenges and ensure long-term cost-effectiveness and user satisfaction
  • Intuitive Features and Cues: Choose features like a side-key locking mechanism, an intuitive control panel, keyless dispensing or a front-facing battery bay to help address common dispenser-related servicing challenges
  • IoT Enabled: You could leverage the power of a connected system to track product usage by area
  • Warranty Coverage: Compare warranty levels between systems to determine the level of coverage provided
  • Manufacturer Representation and Support: Consider enlisting the help of representation from the manufacturer to help guide decision making

By prioritizing these essential steps, you can positively impact the student learning environment well into the new year.

Summer presents a prime opportunity to proactively maintain restroom fixtures. Implementing these best practices will ensure dispenser maintenance takes precedence in your facility management strategy leading to improved cleanliness, functionality and user experience.

Explore our solution bundle today!

Enlisting Extra Support

Conducting a dispenser audit and deciding what to do with outdated dispensers can be daunting. We can provide comprehensive support including detailed evaluations of your current fixtures. We’ll thoroughly inspect high-traffic areas and restrooms to identify issues and ideal dispenser installation sites. With a Dispenser Lifetime Warranty and a 92% installation success rate, we can help prioritize dispenser maintenance in your summer break facility management strategy to improve cleanliness, functionality and user experience.